Employment Opportunity with Muskoka Arts & Crafts

Muskoka Arts & Crafts Inc. is not-for-profit visual arts organization that is headquartered in Bracebridge – located in the heart of Muskoka. The organization has a long and proud history of promoting the visual arts and aiding artists in their professional development in the arts. Since 1963, Muskoka Arts & Crafts has brought people together with artists and their art through a number of shows, events and programs.  

Muskoka Arts & Crafts is looking to hire a part-time Administrative Assistant to support the Executive Director in managing the day-to-day operations of the not-for-profit organization. Specific duties include, but not limited to reception, recruiting members, developing workshops and lectures, overseeing community shows and more. The successful candidate will have the ability to work as a team member and independently, excellent organization and communication skills, attention to detail, superior customer service, strong computer skills, an understanding of social media and flexibility for work days and times. Deadline to apply is Friday, July 21 at 5pm.

TITLE: Administrative Assistant  

REPORTS TO: Executive Director  

HOURS: The Administrative Assistant is a part-time position (24 hours/week). Payment is based on an hourly wage. For certain programs, the Administrative Assistant may be required to work outside his or her regularly scheduled hours that could include evenings and weekends as required.  

WAGE: $16-17 per hour based on experience.

SUMMARY OF RESPONSIBILITIES

General

  • Support the Executive Director in efficiently managing the day-to-day operations of the organization that helps maintain Muskoka Arts & Crafts’ well established and respected public image.

  • Assist with event planning and implementation that includes the Spring Members’ Show, Summer Show, Christmas Show, guidebook, exhibitions at the Chapel Gallery as well as any future programming that may develop.

  • Other duties as assigned by the Executive Director.

Reception

  • Answer general telephone inquiries in a professional and courteous manner.

  • Direct telephone inquiries and forward voice mail to the appropriate person.

  • Reply to general information with accurate information.

  • Greet visitors to the Chapel Gallery in a professional and friendly manner.

  • Other duties as assigned by the Executive Director.

Office Administration

  • Filing.

  • Other duties as assigned by the Executive Director.

Workshops & Lectures

  • Develop a yearly schedule of workshops and lectures for the membership and community at large.

  • Create budgets for the educational programs.

  • Promote the educational programs through the writing of media releases, social media platforms, updating the website and other appropriate venues.

  • Prepare and copy any handouts.

  • Set up and clean up the room for lectures.

  • Other duties as assigned by the Executive Director.

Membership

  • Maintain and update the membership database.

  • Send out renewal notices.

  • Process membership renewals.

  • Assist to update the members’ studio section of the website.

  • Research and recruit new members.

  • Co-Chair of the MAC Social Committee.

  • Other duties as assigned by the Executive Director.

Community Shows

  • Organize and promote the community displays at Muskoka Tourism, the Town of Bracebridge, the Huntsville Summit Centre and other appropriate venues.

  • Other duties as assigned by the Executive Director.

Chapel Gallery Exhibitions

  • When required, assist artists in the set up of their exhibitions.

  • Conduct gallery sales.

  • Answer visitors’ questions about the exhibitions and the artists.

  • Release sold art work to customers.

  • Other duties as assigned by the Executive Director.

QUALIFICATIONS:       

The Administrative Assistant must demonstrate:

  • Strong organizational and planning skills.

  • Good written and verbal communication skills.

  • Capability to follow complex directions, demonstrate thoroughness in his or her work and manage multiple priorities.

  • A considerable degree of personal initiative and the ability to make effective decisions without constant supervisory attention. At the same time, he or she must know when to obtain authorization before implementing decisions.

  • Attention to detail, be highly organized, accurate and a creative problem solver.

  • Superior customer service skills. Ability to establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.

  • Flexibility and reliability.

  • Work cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organizational effectiveness. Ablility to work independently.

  • Experience in event planning an asset.

  • Ability to perform light housekeeping.

  • Understanding of social media platforms an asset.

  • Strong computer skills. Familiarity of Microsoft Word, Access, Excel, Outlook, Adobe Acrobat and PowerPoint . Familiarity with FrontPage, Adobe Photoshop Elements, Adobe Premier Elements, Corel Draw, Cute FTP and other computer programs as required is an asset. 

The Administrative Assistant must have reliable transportation that can be used for work related activities.

HOW TO APPLY

All applications require a cover letter and resume. To apply by email, please submit these as one file, not two separate documents. Acceptable file formats for applications are doc, docx or PDF files. Your email subject line should include the following information: Last Name, First Name – Job Title. Applications that are mailed or personally delivered to the Chapel will also be accepted. The deadline to apply is Friday, July 21 by 5pm

Email
info@muskokaartsandcrafts.com

Mail
Box 376, Bracebridge, ON P1L 1T7

In Person
15 King Street, Bracebridge ON P1L 1H4


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Muskoka Arts & Crafts Inc. is located in the District Municipality of  Muskoka, Ontario, Canada.